PIN (Position Identification Number):  For budgeted positions, the PIN is a five digit computer generated number permanently assigned to each position within the budget preceded by the letter F (Forest Service).  Wage employee's PINs are their social security number preceded by the letter F.  If a new budgeted position is created, a new PIN is assigned by the B/P/P System.

POSITION SECTION:

• Position ADLOC (Position Administrative Location) - This is the ADLOC of the employee's location.

• Time Rpting ADLOC (Time Reporting Administrative Location) - This is the ADLOC of the timekeeper.

• Effective Dates - The effective date indicates the term of the position changes being requested.  The current line is for the beginning and ending dates of the existing position.  The recommended line is for the beginning and ending dates of the recommended position information.

• Annual Term Date - The Payroll Office will enter this.

• Title Code - This is the code for the employee's title (sec 10.02 Titles and Title Codes).  New title codes must be requested through Human Resources.

• Position Action - These codes my be used for current and recommend actions.

Chart A
CP = Change Period	CR = Created	ET = End of Term	OA = Other Action
CT = Change Titles	EL = Eliminate	RA = Reassign Adloc

OCCUPANT SECTION:

• From PIN - This is used in those cases in which the recommended occupant is transferring into this position from some other PIN within the agency or TAMU System.

• To PIN - This is used in those cases in which the current occupant is transferring from this position to some other PIN within the agency or TAMU System.

• Occupant Action - Chart B codes are used for current actions only.  Chart C codes are used for recommended actions only.

Chart B (current)
DO = Demote Out	CT = Change Title	RH = Reappoint	PO = Promote Out
IT = Involuntary Terminated	DW = Demote Within	VA = Vacant (Budgeted)	TO = Transfer Out
PW = Promote Within	RE = Retire	VT = Voluntary Terminated	SL = Start Leave

 

Chart C (recommend)
DI = Demote In	TI = Transfer In	VA = Vacant (Budgeted)
NO = No Occupant (Wage)	RL = Return Leave	RC = Reclassification
PI = Promote In	RH = Reappoint	CN = Change Name
NH = New Hire	IP = Ingrade Promotion

• Office Address, County and Phone No. - This needs to be the occupant's place of employment.

RATE SECTION:

• Percent Effort - This is the percent effort of the budgeted position and cannot be less than 50%.  (Full-time is 100%, Part-time is 50%, etc.)  This is not needed for wage employees (seasonals or student workers).

• Pay Ind (Payroll Indicator) - Use these codes for the type of payroll indicator.

Code	Type Employee	Overtime Eligible	Paydate
A	Budgeted	No	Monthly
D	Budgeted	Yes	Biweekly
E	Wage - Seasonal	Yes	Biweekly
F	Wage - Student Worker	Yes	Biweekly

• RNG/Step (Range/Step) - This refers to the TAMUS Classified Personnel Pay Plan.  At this time, we do not use this field.

• FTE Monthly or Hrly Rate (Full Time Equivalent Monthly or Hourly Rate) - For monthly (Non-Classified) employees, indicate the monthly salary.  For biweekly (Classified) employees, indicate the hourly rate of pay.

• FTE Annual (Full Time Equivalent Annual Salary) - For monthly employees, indicate the annual salary based on 100% effort.  On biweekly employees this may be left blank.

• Salary Action - These codes are only needed for recommended actions.

Chart D
SC = Source Change	MA = Mandated Increase	PI = Promotion Increase
ME = Merit Increase	AB = Across Board Inc	PP = Pay Plan Adjustment
EQ = Equity Increase	AD = Admin Change	OA = Other Action

• Benefit Replacement Pay - Applies to new hires who were employed by the State of Texas on August 31, 1995 and are transferring from another State agency or returning to work within 12 months of their termination from a State agency.  Contact the Payroll Office of the prior employer to verify eligibility and amount if eligible.

SOURCE SECTION:  (attach additional sheets if more than 3 sources are needed)

• Period From & Thru - This is the period the employee is going to be paid from each source.  (i.e. For yearly period, enter from 0901 thru 0831)

• Source PT (Source Part Number) - The system part number is eleven (11) if TFS account.  If paid from another system part, contact the Payroll Office for further instructions.

• Acct Analysis (Accounting Analysis) - This is determined by the funding source.  Payroll Office will enter.

• OBJ Class (Expenditure Object Classification) - These are codes found within the fiscal accounting operation.  Some of the most commonly used for TFS employees are:

	Budgeted Employees		Wage Employees
1110	Administrative - Professional	1715	Professional
1510	Support Staff - Professional	1720	Classified/Seasonal
1515	Support Staff - Classified/Hourly	1740	Student (if under the TAMU work study program, contact Payroll Office)

• Percent Effort - The percentage effort to be charged to each source account.  The total of all the accounts must equal 100%.

• Requirement - Required on Form 500 whenever additional salary budget will be required (i.e. salary increases, promotions, funding a new position, etc.).  The requirement account must be the same type of funds as the source account being funded and must be pre-approved by account's budget administrator.

• Requirement Bud Pool (Requirement Budget Pool) - This is the budget pool of the Requirement account.

COMMENTS:  Use this space for a brief explanation regarding the action to be taken.  Provide the previous occupant if PIN number is not known.

Disposition of Lump Sum Leave:  This will be paid upon termination.

Eligible for Rehire:  If eligible for rehire is checked No, then supporting documentation should be provided to the Human Resource Office.

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