|Instructions for FORM 500 Request||
Revised: February 9, 2005
PIN (Position Identification Number): For budgeted positions, the PIN is a five digit computer generated number permanently assigned to each position within the budget preceded by the letter F (Forest Service). Wage employee's PINs are their social security number preceded by the letter F. If a new budgeted position is created, a new PIN is assigned by the B/P/P System.
Position ADLOC (Position Administrative Location) - This is the ADLOC of the employee's location.
Time Rpting ADLOC (Time Reporting Administrative Location) - This is the ADLOC of the timekeeper.
Effective Dates - The effective date indicates the term of the position changes being requested. The current line is for the beginning and ending dates of the existing position. The recommended line is for the beginning and ending dates of the recommended position information.
Annual Term Date - The Payroll Office will enter this.
Title Code - This is the code for the employee's title (sec 10.02 Titles and Title Codes). New title codes must be requested through Human Resources.
Chart A CP = Change Period CR = Created ET = End of Term OA = Other Action CT = Change Titles EL = Eliminate RA = Reassign Adloc
From PIN - This is used in those cases in which the recommended occupant is transferring into this position from some other PIN within the agency or TAMU System.
To PIN - This is used in those cases in which the current occupant is transferring from this position to some other PIN within the agency or TAMU System.
Chart B (current) DO = Demote Out CT = Change Title RH = Reappoint PO = Promote Out IT = Involuntary Terminated DW = Demote Within VA = Vacant (Budgeted) TO = Transfer Out PW = Promote Within RE = Retire VT = Voluntary Terminated SL = Start Leave
Chart C (recommend)
DI = Demote In TI = Transfer In VA = Vacant (Budgeted) NO = No Occupant (Wage) RL = Return Leave RC = Reclassification PI = Promote In RH = Reappoint CN = Change Name NH = New Hire IP = Ingrade Promotion
Office Address, County and Phone No. - This needs to be the occupant's place of employment.
Percent Effort - This is the percent effort of the budgeted position and cannot be less than 50%. (Full-time is 100%, Part-time is 50%, etc.) This is not needed for wage employees (seasonals or student workers).
Pay Ind (Payroll Indicator) - Use these codes for the type of payroll indicator.
Code Type Employee Overtime Eligible Paydate A Budgeted No Monthly D Budgeted Yes Biweekly E Wage - Seasonal Yes Biweekly F Wage - Student Worker Yes Biweekly
RNG/Step (Range/Step) - This refers to the TAMUS Classified Personnel Pay Plan. At this time, we do not use this field.
FTE Monthly or Hrly Rate (Full Time Equivalent Monthly or Hourly Rate) - For monthly (Non-Classified) employees, indicate the monthly salary. For biweekly (Classified) employees, indicate the hourly rate of pay.
FTE Annual (Full Time Equivalent Annual Salary) - For monthly employees, indicate the annual salary based on 100% effort. On biweekly employees this may be left blank.
SC = Source Change MA = Mandated Increase PI = Promotion Increase ME = Merit Increase AB = Across Board Inc PP = Pay Plan Adjustment EQ = Equity Increase AD = Admin Change OA = Other Action
Benefit Replacement Pay - Applies to new hires who were employed by the State of Texas on August 31, 1995 and are transferring from another State agency or returning to work within 12 months of their termination from a State agency. Contact the Payroll Office of the prior employer to verify eligibility and amount if eligible.
SOURCE SECTION: (attach additional sheets if more than 3 sources are needed)
Period From & Thru - This is the period the employee is going to be paid from each source. (i.e. For yearly period, enter from 0901 thru 0831)
Source PT (Source Part Number) - The system part number is eleven (11) if TFS account. If paid from another system part, contact the Payroll Office for further instructions.
Acct Analysis (Accounting Analysis) - This is determined by the funding source. Payroll Office will enter.
OBJ Class (Expenditure Object Classification) - These are codes found within the fiscal accounting operation. Some of the most commonly used for TFS employees are:
Administrative - Professional
Support Staff - Professional
Support Staff - Classified/Hourly
Student (if under the TAMU work study program, contact Payroll Office)
Percent Effort - The percentage effort to be charged to each source account. The total of all the accounts must equal 100%.
Requirement - Required on Form 500 whenever additional salary budget will be required (i.e. salary increases, promotions, funding a new position, etc.). The requirement account must be the same type of funds as the source account being funded and must be pre-approved by account's budget administrator.
Requirement Bud Pool (Requirement Budget Pool) - This is the budget pool of the Requirement account.
COMMENTS: Use this space for a brief explanation regarding the action to be taken. Provide the previous occupant if PIN number is not known.
Disposition of Lump Sum Leave: This will be paid upon termination.
Eligible for Rehire: If eligible for rehire is checked No, then supporting documentation should be provided to the Human Resource Office.
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